TechFlow ERP — Full Edition

⚠️ 2 invoices overdue — DigiHub MY (INV-029, 13 days) & SkyNet Plt (INV-027, 21 days). Send reminders now.

Revenue (YTD)

RM 48,250

↑ 18% vs last year

Outstanding

RM 6,800

3 unpaid invoices

Expenses (MTD)

RM 2,140

Mar 2026

Net Profit (MTD)

RM 9,360

↑ 22% margin

Monthly Revenue

Jan–Jun 2026 · RM

Jan

Feb

Mar

Apr

May

Jun

Quick Actions

Recent Transactions

Ref #	Client	Description	Date	Amount	Status	Actions
INV-2026-031	Nexus Sdn Bhd	Web Development Phase 1	23 Mar 2026	RM 4,500	PAID
INV-2026-030	ByteCraft Studio	ERP System Setup	20 Mar 2026	RM 2,300	PENDING
EXP-2026-044	—	Adobe Creative Cloud	15 Mar 2026	- RM 120	EXPENSE	—
INV-2026-029	DigiHub MY	Network Infrastructure	10 Mar 2026	RM 1,850	OVERDUE

Total Clients

8

Active (this quarter)

5

Outstanding Balance

RM 6,800

Client	Company	Contact	Location	Total Billed	Outstanding	Status
Ahmad Razif	Nexus Sdn Bhd	razif@nexus.my	KL	RM 18,500	RM 0	ACTIVE
Sarah Lim	ByteCraft Studio	sarah@bytecraft.my	Penang	RM 9,200	RM 2,300	PENDING
Kevin Tan	DigiHub MY	kevin@digihub.my	Penang	RM 4,500	RM 1,850	OVERDUE
Priya Nair	LogiSoft MY	priya@logisoft.my	JB	RM 12,800	RM 0	ACTIVE

Contact Information

Full Name

Ahmad Razif Bin Ismail

Company

Nexus Sdn Bhd

SSM No.

202201098765

Tax (SST) No.

W10-1808-32000000

Email

razif@nexus.my

Phone

+60 12-234 5678

Billing Address

No. 12, Jalan Ampang,
50450 Kuala Lumpur, Malaysia

Default Payment Terms

Net 14 days

Account Summary

RM 18,500

Total Billed

RM 18,500

Total Paid

RM 0

Outstanding

7

Invoices

Notes

Long-term client since 2023. Always pays on time. Prefers WhatsApp for quick updates. Annual retainer discussion due Apr 2026.

Invoice History

Invoice #	Description	Date	Due	Amount	Status
INV-2026-031	Web Dev Phase 1	18 Mar 2026	25 Mar 2026	RM 4,500	PAID
INV-2025-088	System Maintenance Q4	01 Dec 2025	15 Dec 2025	RM 2,400	PAID

All

Services

Products

Packages

Code	Name	Category	Unit	Default Price	SST	Status
SVC-001	Web Development Custom website / web app development	Service	Project	RM 3,500	0%	ACTIVE
SVC-002	Monthly Maintenance Server & website upkeep	Service	Month	RM 400	0%	ACTIVE
SVC-003	Network Setup LAN/WiFi infrastructure	Service	Project	RM 1,800	0%	ACTIVE
PRD-001	Mikrotik RouterBoard RB3011UiAS-RM	Product	Unit	RM 950	6%	ACTIVE
PKG-001	Starter IT Package Web + 3 months maintenance	Package	Package	RM 4,500	0%	ACTIVE

Total Quotes

12

Pending / Sent

3

Accepted

7

Expired

2

All

Draft

Sent

Accepted

Expired

Quo #	Client	Project	Created	Valid Until	Amount	Status
QUO-2026-018	TechVine Plt	System Security Audit	18 Mar 2026	31 Mar 2026	RM 3,800	DRAFT
QUO-2026-017	Pixel Works	E-commerce Website	15 Mar 2026	28 Mar 2026	RM 5,500	SENT
QUO-2026-016	LogiSoft MY	Cloud Migration	01 Mar 2026	15 Mar 2026	RM 8,200	ACCEPTED

📋 Quotation Details

Quotation No.

Date

Valid Until

Currency

👤 Bill To

Select Existing Client

Client Name

Company

Email

Phone

Address

🏢 From (Your Details)

Business Name

Address

Phone

Email

Payment Terms

Bank / Payment Info

Signature / Stamp

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🛠 Line Items

DescriptionQtyUnit Price (RM)Total (RM)

SubtotalRM 3,500.00

SST (0%)RM 0.00

Discount— RM 0.00

TOTALRM 3,500.00

Terms & Notes

QUO-2026-017

Pixel Works — E-commerce Website

Created: 15 Mar 2026 · Valid until: 28 Mar 2026

RM 5,500.00

SENT

Client

Pixel Works

Contact

+60 16-888 1234

Terms

50% Upfront

Currency

MYR

Sent via

Email + WhatsApp

Line Items

Description	Qty	Unit Price	Total
E-commerce Website (Shopify)	1	RM 4,000	RM 4,000
Product Upload (up to 50 items)	1	RM 800	RM 800
Training Session (2 hrs)	1	RM 700	RM 700

SubtotalRM 5,500.00

SST (0%)RM 0.00

TOTALRM 5,500.00

Activity Timeline

✓

Quotation created

15 Mar 2026 · 10:22 AM

📧

Sent to client via email

15 Mar 2026 · 10:35 AM

Delivered to lim@pixelworks.my

👁

Viewed by client

16 Mar 2026 · 2:14 PM

⏳

Awaiting response

Expires 28 Mar 2026

Terms & Notes

Price valid for 30 days from quotation date. 50% deposit required to begin work. Travel expenses beyond Penang billed separately at cost. Revisions: up to 3 rounds included.

Total Invoiced (YTD)

RM 48,250

Collected

RM 41,450

Outstanding

RM 6,800

Overdue

RM 1,850

All

Draft

Sent

Paid

Overdue

Invoice #	Client	Project	Issue Date	Due Date	Amount	Paid	Status
INV-2026-031	Nexus Sdn Bhd	Web Dev Phase 1	18 Mar	25 Mar	RM 4,500	RM 4,500	PAID
INV-2026-030	ByteCraft Studio	ERP System Setup	15 Mar	29 Mar	RM 2,300	RM 0	PENDING
INV-2026-029	DigiHub MY	Network Infra	10 Mar	17 Mar	RM 1,850	RM 0	OVERDUE

🧾 Invoice Info

Invoice No.

Invoice Date

Due Date

PO / Reference

Currency

Convert from Quo

👤 Bill To

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Client Name

Company

SSM / Tax No.

Email

Phone

Contact Person

Billing Address

🏢 Your Details (From)

Business Name

Phone

Email

Address

Website

💳 Payment Settings

Payment Method

Bank Account

Payment Terms

SST Rate

Discount (%)

📎 Attachments

📁 Drag & drop or click to upload
PDF, PNG, JPG up to 10MB

🛠 Line Items

DescriptionQtyUnit Price (RM)Total (RM)

SubtotalRM 4,500.00

SST (0%)RM 0.00

Discount (0%)— RM 0.00

TOTAL DUERM 4,500.00

📝 Notes to Client

🔄 Recurring Settings (Optional)

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Next Invoice Date

Auto-send to client?

ℹ️ Recurring invoices will auto-generate based on this template.

INV-2026-031

Nexus Sdn Bhd — Ahmad Razif

Issued: 18 Mar 2026 · Due: 25 Mar 2026 · Paid: 22 Mar 2026

RM 4,500.00

PAID IN FULL

Client

Ahmad Razif

Company

Nexus Sdn Bhd

Payment

Bank Transfer

Reference

TXN-MAY-88120

Days to Pay

4 days ✓

Line Items

Description	Qty	Unit Price	Total
Web Development — WordPress CMS	1	RM 3,500	RM 3,500
UI/UX Design & Mockup	1	RM 800	RM 800
Deployment, Testing & Handover	1	RM 200	RM 200

SubtotalRM 4,500.00

SST (0%)RM 0.00

Discount— RM 0.00

TOTALRM 4,500.00

Payment History

Date	Method	Reference	Amount
22 Mar 2026	Bank Transfer	TXN-MAY-88120	RM 4,500.00

✓ Invoice fully paid on 22 Mar 2026 (3 days before due date)

Bill To

Ahmad Razif Bin Ismail

Nexus Sdn Bhd (202201098765)

razif@nexus.my · +60 12-234 5678

No. 12, Jalan Ampang,
50450 Kuala Lumpur

Activity Log

✓

Invoice created

18 Mar 2026 · 9:00 AM

📧

Sent to razif@nexus.my

18 Mar 2026 · 9:05 AM

Delivered successfully

👁

Opened by client

18 Mar 2026 · 11:43 AM

💳

Payment received

22 Mar 2026 · 3:12 PM

RM 4,500 via Maybank Transfer

Notes

Payment instructions: Transfer to Maybank 1234-5678-9012 (John Seow). Include invoice number as reference. For queries: john@techflow.my

⏰ 2 recurring invoices due to generate on 01 Apr 2026. Review & confirm before sending.

Template	Client	Frequency	Amount	Last Sent	Next Due	Auto-send	Status
Monthly Maintenance	Nexus Sdn Bhd	MONTHLY	RM 400	01 Mar 2026	01 Apr 2026	YES	ACTIVE
Hosting & Domain	ByteCraft Studio	ANNUALLY	RM 600	01 Jan 2026	01 Jan 2027	NO	ACTIVE

Total Collected (YTD)

RM 41,450

This Month

RM 6,800

Cash / eWallet

RM 1,200

Date	Invoice	Client	Method	Reference	Amount
22 Mar 2026	INV-2026-031	Nexus Sdn Bhd	Bank Transfer	TXN-MAY-88120	RM 4,500.00
10 Mar 2026	INV-2026-028	LogiSoft MY	TNG eWallet	TNG-9923812	RM 2,200.00

Total (MTD)

RM 2,140

Software

RM 620

Transport

RM 380

Hardware

RM 280

Expense Ledger

Date	Category	Description	Vendor	Method	Amount	Receipt
15 Mar 2026	Software	Adobe Creative Cloud	Adobe Inc.	Credit Card	RM 120.00	📎 receipt.pdf
14 Mar 2026	Transport	Grab — KL client visit	Grab	TNG eWallet	RM 85.00	—
12 Mar 2026	Hardware	HDMI Cable & USB Hub	Shopee	Cash	RM 65.00	📎 receipt2.jpg
08 Mar 2026	Software	GitHub Pro (Annual)	GitHub	Credit Card	RM 180.00	📎

Capital Contributed

RM 25,000

Drawings (YTD)

RM 8,400

Net Owner Equity

RM 16,600

Date	Type	Description	Amount	Balance
01 Jan 2026	Capital In	Initial capital injection	+ RM 20,000	RM 20,000
01 Feb 2026	Drawing	Personal withdrawal — Feb	− RM 2,800	RM 17,200
15 Feb 2026	Capital In	Additional injection	+ RM 5,000	RM 22,200
01 Mar 2026	Drawing	Personal withdrawal — Mar	− RM 5,600	RM 16,600

Maybank Current

RM 18,450.00

•••• 9012 · Last updated: today

CIMB Savings

RM 5,230.00

•••• 3456 · Last updated: today

TNG eWallet

RM 380.00

012-888-0000 · Last updated: today

Transactions

Date	Account	Description	Type	Amount	Balance
22 Mar	Maybank	INV-031 · Nexus Sdn Bhd	Credit	+ RM 4,500	RM 18,450
15 Mar	Maybank	Adobe CC Subscription	Debit	− RM 120	RM 13,950
10 Mar	TNG	INV-028 · LogiSoft MY	Credit	+ RM 2,200	RM 580

Total Cost

RM 11,650

Accumulated Depn.

RM 2,774

Net Book Value

RM 8,876

Asset Name	Category	Purchase Date	Cost	Useful Life	Depn/yr	Accum. Depn	NBV
MacBook Pro M3 14"	Computer	Jun 2024	RM 8,500	5 yrs	RM 1,700	RM 1,417	RM 7,083
Dell 27" 4K Monitor	Monitor	Jan 2024	RM 2,200	5 yrs	RM 440	RM 513	RM 1,687
MikroTik RouterBoard	Network	Mar 2023	RM 950	3 yrs	RM 317	RM 844	RM 106

📝 New Entry

Journal No.

Date

Reference

Narration

Account Description Debit (RM) Credit (RM)

Dr: RM 4,500 | Cr: RM 4,500 ✓ BALANCED

Recent Journal Entries

Jnl #	Date	Narration	Debit	Credit	Status
JNL-041	22 Mar 2026	Payment received — INV-031	RM 4,500	RM 4,500	POSTED
JNL-040	15 Mar 2026	Adobe CC expense — Mar	RM 120	RM 120	POSTED

Code	Account Name	Type	Category	Normal Balance
1000	Cash & Bank	Asset	Current Asset	Debit
1100	Accounts Receivable	Asset	Current Asset	Debit
1500	Fixed Assets (Net)	Asset	Non-Current Asset	Debit
2100	Accounts Payable	Liability	Current Liability	Credit
3000	Owner Capital	Equity	Owner's Equity	Credit
3100	Retained Earnings	Equity	Owner's Equity	Credit
4000	Sales Revenue	Revenue	IT Services	Credit
5100	Software Subscriptions	Expense	Operating Expense	Debit
5200	Transport & Travel	Expense	Operating Expense	Debit
5900	Depreciation	Expense	Non-Cash Expense	Debit

Code	Account Name	Debit (RM)	Credit (RM)
ASSETS
1000	Cash & Bank	24,060.00	—
1100	Accounts Receivable	6,800.00	—
1500	Fixed Assets (Net)	8,876.00	—
LIABILITIES
2100	Accounts Payable	—	0.00
EQUITY
3000	Owner Capital	—	16,600.00
3100	Retained Earnings	—	10,136.00
REVENUE
4000	Sales Revenue	—	48,250.00
EXPENSES
5100	Software Subscriptions	2,140.00	—
5200	Transport & Travel	640.00	—
5300	Hardware & Equipment	280.00	—
5900	Depreciation Expense	2,457.00	—
3200	Owner Drawings	8,400.00	—
	TOTAL	RM 53,653.00	RM 74,986.00

Description	Amount (RM)
REVENUE
IT Services — Web Development	32,500.00
IT Services — Networking	8,650.00
IT Services — Maintenance (Retainer)	7,100.00
Total Revenue	48,250.00
COST OF SERVICES
Hardware purchased for resale	(950.00)
Gross Profit	47,300.00
OPERATING EXPENSES
Software Subscriptions	(2,140.00)
Transport & Travel	(640.00)
Hardware & Equipment	(280.00)
Depreciation	(2,457.00)
Total Operating Expenses	(5,517.00)
NET PROFIT	RM 41,783.00

Net Profit Margin

86.6%

Revenue Breakdown

Web DevelopmentRM 32,500

NetworkingRM 8,650

MaintenanceRM 7,100

ASSETS

Current Assets
Cash & Bank	24,060.00
Accounts Receivable	6,800.00
Total Current Assets	30,860.00
Non-Current Assets
Fixed Assets — Cost	11,650.00
Less: Accumulated Depreciation	(2,774.00)
Net Book Value	8,876.00
TOTAL ASSETS	RM 39,736.00

LIABILITIES & EQUITY

Current Liabilities
Accounts Payable	0.00
Total Liabilities	0.00
Owner's Equity
Owner Capital	16,600.00
Retained Earnings (prior)	10,136.00
Net Profit (current period)	41,783.00
Less: Owner Drawings	(28,783.00)
Total Equity	39,736.00
TOTAL LIAB + EQUITY	RM 39,736.00

✓ Balance Sheet balances: Assets = Liabilities + Equity

Description	Amount (RM)
OPERATING ACTIVITIES
Cash received from clients	41,450.00
Cash paid — software & subscriptions	(2,140.00)
Cash paid — transport	(640.00)
Cash paid — hardware	(280.00)
Net Cash from Operations	38,390.00
INVESTING ACTIVITIES
Purchase of MacBook Pro M3	(8,500.00)
Purchase of Dell Monitor	(2,200.00)
Purchase of MikroTik Router	(950.00)
Net Cash from Investing	(11,650.00)
FINANCING ACTIVITIES
Capital contributed by owner	25,000.00
Owner drawings	(8,400.00)
Net Cash from Financing	16,600.00
NET CHANGE IN CASH	RM 43,340.00
Opening Cash Balance	RM 0.00
Closing Cash Balance	RM 24,060.00

Current (0–30d)

RM 2,300

31–60 Days

RM 2,650

61–90 Days

RM 1,850

> 90 Days

RM 0

Client	Invoice #	Invoice Date	Due Date	Days Overdue	Current	31–60d	61–90d	Total Owed
ByteCraft Studio	INV-030	15 Mar	29 Mar	Current	RM 2,300	—	—	RM 2,300
TechVine Plt	INV-026	20 Feb	06 Mar	17 days	—	RM 2,650	—	RM 2,650
DigiHub MY	INV-029	10 Mar	17 Mar	13 days	—	RM 1,850	—	RM 1,850

Paper Size

Show Stamp?

PAID
✓
FULL

⚡ TechFlow IT

Professional IT Solutions · George Town, Penang

john@techflow.my · +60 12-888 0000 · techflow.my

OFFICIAL RECEIPT

INV-2026-031 · Issued: 18 Mar 2026

Bill To

Ahmad Razif Bin Ismail

Nexus Sdn Bhd (202201098765)

razif@nexus.my

Due: 25 Mar 2026

Paid: 22 Mar 2026

Via: Bank Transfer

TXN-MAY-88120

DescriptionQtyAmount

Web Development — WordPress CMS1RM 3,500.00

UI/UX Design & Mockup1RM 800.00

Deployment, Testing & Handover1RM 200.00

SubtotalRM 4,500.00

SST (0%)RM 0.00

Discount— RM 0.00

TOTAL PAIDRM 4,500.00

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